If you manage business travel, you know how hard it can be to keep track of employee travel plans and make the right decisions for your travelers. That is why it is necessary to have the right company travel software. The best travel management software integrates the latest technology so you can make informed decisions about your travel plans. Plus, it can help ensure your data is accurate, and your business runs smoothly.
In this guide, we dive deep into the benefits of using the best company travel software.
How Does Company Travel Software Work?
The company travel software simplifies work for employees, managers, and travel management companies to book their trips and report relevant information. It also restricts travel bookings according to the travel policy. It can generate invoices, record expenses, and analyze them.
The Benefits of Working With Company Travel Software
Company travel software is essential to keep track of all your travel costs from one source. All expense info is stored, analyzed, and updated from one unified system. Best of all, you can customize how the data gets reported to view how you want it. It becomes easy for you to understand your corporate travel costs. Company travel software will save you time and give your accounts team a better idea of what to expect regarding travel finances.
Booking flights and hotels takes time and is a strenuous process. Employees search through multiple websites to find the best option for their needs. It is a tedious and inefficient way for employees to spend their time when they already have so much to do at work.
A company travel software will help you streamline bookings by integrating your flight and hotel options. Even better, your employees can make all travel and stay arrangements in just a few minutes.
Provides Safe Travel Experiences
COVID has made traveler protection an essential part of the conversation. Nowadays, employees want to ensure they can travel safely while on the job. They want to know what is going on in real-time and want to manage their risk better throughout their business trips.
Modern, tech-savvy travel management software can help ensure travel safety is a top priority. Most of the present travel booking apps have alert features that let you block unsafe places, as well as real-time notifications and tracking of where your travelers are.
Simplifies Approval Process for Maximum Productivity
Using a good travel and expense process is essential to avoid any delays to corporate travel booking. But most companies have a complicated approval process that needs to be clarified for employees. If a team member wants to plan an international trip, the approval process can be even more complex due to multiple clearance levels.
A company travel software can make the approval process easy. It lets you create a multi-level approval workflow based on employee level, type of trip, and travel length. Also, the software alerts the approvers right away to avoid any delays.
If you handle many travel bookings simultaneously, tracking their location can become a continued task. Travel management software eliminates the assumptions associated with business travel. It provides centralized storage for travel-related data. This type of service allows you to pinpoint which employees are presently traveling, their location, and their return date. The data can be priceless if someone is in a crisis or planning upcoming travels.
Fosters Smooth Sharing Of Information
You might have many different departments in your business that need access to your travel booking report. For example, travel managers need data to figure out the effectiveness of the company’s travel software. In other words, they look at issues, such as how many policy violations there are. Finance needs information to ensure their travel budget is realistic, while HR needs the data for reimbursing employees for their travel.
A company travel software can help simplify shared information between departments. It can also integrate with other software. The platform helps streamline booking data to flow from one department to the next.
Spend Controls to Reach Financial Goals
With your software, you can access spending controls that allow you to customize various elements of your expense payments for your business. For instance, you can place spending restrictions on expenses.
Any payments over a certain amount that you limit will not get processed. The software gives you complete control over your business travel expenses. Meanwhile, you can ensure all employees spend within their budget limits, and you can keep everyone on track.
Versatile Features To Save Time
There are many platforms, but only a few focus on what a travel manager needs. Real-time access to precise, up-to-date data you can trust is essential to running a travel program efficiently.
If you want to manage department budgets or figure out who is where in a crisis, you need to get the most out of booking and financial data. The old-school way of having reports emailed to you every morning can get tedious. These often need to be updated or updated since business processes change quickly. You will need real business insights based on trusted information, the ability to adjust analysis based on business changes, and alerts when behaviors veer from the policy.
Unlocks the Power of Business Travel Analytics
When you look at your company travel booking data, you get valuable information about how your staff travel. You will know how quickly they book, their preferred accommodations, and who spends the most on trips. This can help you simplify your travel management and save money. It can be challenging to keep track of all the data manually.
The best way to do this is to use a corporate booking tool that breaks down your travel booking info into customizable reports. Besides, you can get actionable insights from your virtual travel advisor.
The Verdict: The Best Option Is A Company Travel Software
With travel management software, you can make your travel management process more efficient and reduce costs. As it turns out, the best thing for your company is sophisticated company travel software. That way, you get the best features for your team and travel managers.
Check this out! ITILITE’s SaaS-based business travel management software has all the bells and whistles. We have a super-fast booking system, a large inventory, around-the-clock travel assistance, and real-time data analytics.