Practical Tips to Keep Your Business Data Secure

As a business owner, you are prone to share sensitive data with other companies, clients, and potential business partners. The data that you share and collect need to be stored securely to prevent data theft as well as misuse and altered data.

Every business that wants to survive and thrive in a cut-throat and competitive market has to make arrangements to protect its digital assets. One of the best options to protect one’s digital assets is to use a Data Room, which is essentially a simple and cost-effective solution for businesses to store and share information within a safe and essentially controllable environment.

With the help of a data room, you will be able to share sensitive information with your team, clients, and business partners. Apart from a virtual data room (VDR), you might want to use the below-given tips to keep your sensitive business data secure while moving on the digital landscape.

Keep reading!


Data Masking

This technique involves masking – or – obscuring certain or all parts of the data values while maintaining their data types.

This data security measure is commonly used for making online payments. For instance, the first 12 digits of your credit card number will be replaced with X’s. When businesses apply this data security solution, they enable their employees to develop or work with real data sets without exposing any of their real value.


Integrate Data Encryption

Data encryption refers to an encoding technique that scrambles the original representation of a file’s information – also known as plain text – and transforms it into an unintelligible format, known as cipher text.

The thing about data encryption is that only authorized users can decide on ciphering texts and transform them back into plain readable texts and eventually access the original information. Usually, data encryption is performed with the help of an authorization key, which is then only shared amongst a certain group of people.

With data encryption, you can limit the number and type of people who can access and read the data. 


Date Backing

You can carry out data backing by creating duplicate versions of data in different locations, cloud platforms, and drives. You can also create data backing when setting up backup servers – in case the main server fails.

With data backing, you can boost the data’s availability to survive any types of failure that might occur on both – the software and hardware levels. Data backing allows the smooth recoverability of data.

To keep safe backups for your sensitive business data, you might want to opt for data backing to keep your business’s data secure.


Date Wiping

Data wiping is an advanced version of standard data deletion. You can utilize this data software solution to completely erase or overwrite any datasets. This software ensures that the datasets are entirely unrecoverable.

Usually, businesses use this solution when they want to sell, discard, or terminate any equipment or infrastructure service, such as the hard drives of office computers or the cloud service.

Data wiping is also used when handling inactive or unused data, such as the removal of a customer’s email address after the customer has unsubscribed from your business’s mailing list.


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